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Bill of Sale + e-sign

The contract that fills itself out.

The bill of sale is where re-typing errors, price mismatches, and missed disclosures happen. Lot Jacket generates it from the deal data the AI already scanned — your dealership's name and logo on it, the all-in price itemized, section 42 disclosures on the contract — and gets it e-signed on the spot.

BILL OF SALE — USED MOTOR VEHICLEYour Motors Inc.
VEHICLE2017 FORD F-150 XLT — VIN …C77410FROM OWNERSHIP SCAN
PURCHASERJ. FLEURY, NIAGARA FALLS ONFROM LICENCE SCAN
DISTANCE TRAVELLED148,220 KM — BELIEVED ACCURATE
DISCLOSURES (s. 42)ACCIDENT REPAIR $4,850 · DAILY RENTALFROM HISTORY SCAN
TRADE-IN ALLOWANCE2011 CIVIC — $2,400
ALL-IN PRICE$24,995 — FEES ITEMIZED BELOW
ALL-IN ✓ — advertised price, contracted price, and itemized fees match. HST and licensing shown separately, the way the rule requires.
J. Fleury
PURCHASER — E-SIGNED
E-signed & filed
nobody re-typed a thing — the scans wrote the contract ↑
The short version An Ontario dealer bill of sale must show the all-in price with every fee itemized, carry the section 42 written disclosures, disclose the distance travelled, and — for as-is sales — include the prescribed as-is statement in bold, initialed by the buyer. Lot Jacket builds all of that from the deal data, puts your dealership's branding on it, and captures the signature electronically.

Why generating beats re-typing

Price mismatches are one of the classic ways dealers get burned: the advertised number, the contracted number, and the fees don't line up with the all-in rule. When the bill of sale is generated from the same deal data as the listing and the file, the numbers agree by construction — there's no second copy to drift. And the disclosures the history scan flagged carry straight onto the contract, in writing, where the regulation requires them.

What's on every Lot Jacket bill of sale

  • ✓Your dealership, front and centre. Name, logo, address, HST and OMVIC registration details — it's your contract, on your paper.
  • ✓The all-in price, itemized. Every fee inside the price broken out separately, HST and licensing shown apart, matching the advertised number.
  • ✓Section 42 disclosures in writing. Accident repairs over $3,000, prior rental or taxi use, brands, odometer status — on the contract, not in a conversation.
  • ✓The as-is statement where it applies. The prescribed wording, in bold, with the buyer's initials captured.
  • ✓E-signed and filed. The buyer signs from any phone, tablet, or desktop, and the signed contract files itself in the deal jacket for the six-year retention period.

Straight answers

What has to be on a used vehicle bill of sale in Ontario?
An Ontario dealer bill of sale must identify the dealer and buyer, describe the vehicle including the VIN, show the all-in price with every fee itemized separately, include the written disclosures required by section 42 of O. Reg. 333/08, disclose the distance travelled, and carry the prescribed as-is statement in bold, initialed by the buyer, where the vehicle is sold as-is.
Does the bill of sale have to show an all-in price?
Yes. Ontario's all-in price rule requires the advertised and contracted price to include every fee and charge the dealer intends to collect except HST and licensing, and every fee inside that price must be itemized separately on the bill of sale. The advertised number, the agreed number, and the number in the file should match.
How does Lot Jacket create the bill of sale?
Lot Jacket generates the bill of sale from the deal data the AI already scanned — vehicle, buyer, trade, lien, tax — so nothing is re-typed and the price is consistent by construction. Your dealership's name, logo, and registration details appear on the contract, and the buyer e-signs on the spot from a phone, tablet, or desktop.
Can the buyer sign electronically in Ontario?
Ontario's Electronic Commerce Act, 2000 gives legal effect to electronic documents and electronic signatures for most contracts, and OMVIC's Electronic Record-Keeping Guideline accepts electronic deal records that are readable, printable on request, backed up, and secure. The dealer must still include every disclosure the MVDA requires, regardless of format.

Bring your current bill of sale.

Book a free 15-minute demo and watch a deal go from scanned documents to a signed, filed contract — with your logo on it.

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Sources
  1. O. Reg. 333/08: General (under the MVDA) — Government of Ontario
  2. All-In Price Advertising — OMVIC
  3. Mandatory Disclosures — OMVIC
  4. As-Is Sales Guideline — OMVIC
  5. Electronic Commerce Act, 2000 — Government of Ontario

This page is general information for Ontario used-car dealers, not legal or compliance advice. Requirements can change — always confirm the current rules with OMVIC or a qualified advisor.

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